Tips For Managing Photography Business Costs

Tips For Managing Photography Business Costs

Here are a bunch of tips for up and coming photographers to help manage the cost of operating a photography business.

1. Image Editing Software.  You’ll pay hundreds if not thousands of dollars to stay current with Photoshop products.  If you haven’t made the commitment however, try Paint Shop Pro. It’s as characterize-high as Photoshop, with nearly all of the capabilities, and some of its own that are rare and allow you to be creative and productive.  You can also use most Photoshop plugins in this program.

2. Desktop Office Suite.  OpenOffice, a free suite, obtainable from OpenOffice.Org, has spreadsheet, information processing, database, presentation and other tools.  You can read and write Office files.  This will keep you from needing to pay hundreds of dollars for Microsoft Office products, and you are supporting the open source community.

3. Studio Lighting.  If you are starting off with studio lighting, Alien Bees are tough, functional and not extremely expensive.  You can add a light each year and grow your capabilities slowly.  And  they offer great light modifiers such as umbrellas, stands, soft boxes and more.  They already have portable strength and ring flashes.

4. Print Fulfillment.  There are many good and affordable labs.  Most of them can print far more efficiently than you or the shop across town.  Find one which will meet your price, quality, product and service needs and will give you a generous sample print experience.  The ability to accept orders from your computer and ship quickly will be important to you.

5. Inexpensive Online Communities.  There are some free forums such as and which are great supplies of information on cameras, lighting, editing and other technical aspects of photography. is a reasonably priced and very specialized forum for sharing all manner of business, creative and technical information regarding most people photography.

6. specialized Organizations.  Society of Sports and Event Photographers (SEP) is oriented to event photography such as sports groups, but there are overlaps to other business areas in addition.  Their annual cost is very reasonable.  specialized Photographers of Americal (PPA) is affiliated with SEP, and is more business oriented.  They proportion venues for their annual conventions.  PPA also offers some insurance and legal protection.  Wedding and Portrait Photographers Internations (WPPI) also offers reasonable annual fees and access to great resources and conventions.  Attending a convention regularly will get you charged up and it’s often a great way to get discounts on gear from the trade shows.

7. Insurance.  You need to decide what to insure and for how much, but as a photographer, I strongly recommend Liability Insurance of at the minimum $1 million.  You can decide whether you want to cover your equipment separately or modify your homeowner’s policy to cover it.  Often, bundling car, home, liability and equipment to one insurance provider will save you money.

8. Storage.  External hard drives are now under $100 for 500 gigs.  You can’t provide not to back up your data in multiple places.  Also buy DVD blanks and burn copies of your client and business files to store offsite.

9. Midwinter seminars.  Often a large national lab or group of businesses will sponsor a “tour” of one or more photographers, and provide a mini trade show.  Often costing under $100, you get a substantial day of education, dialogue, ideas and product awareness.  You’ll come back with a notebook complete of ideas.

10. Conventions.  There are probably a dozen large regional or national level photography conventions each year.  Pick one every year or two, and manage your travel costs by sharing rooms with other photographers and planning your transportation and dining carefully.  You can often save more on the product purchases than the cost of the convention and travel.

11. Web Site.  Inexpensive web templates can be purchased for under $100.  These templates can be customized by you to include your images, words, color scheme, logo and design elements.  Often hosting can be bundled with this, or purchased separately for under $100/yr.  You will want your own domain name on a site that doesn’t have someone else’s ads.  Also consider building your own shopping cart and gallery capability if you don’t have one now.  Using and the Jalbum engine, you can create great albums on your own website with integrated cart and Paypal payment for under $100.  And you can build a blog on your site or another site for free.

12. Studio from Home.  It goes without saying that a home-based studio has far lower operating costs than a separate character.  You can also potentially take tax deductions for business use of the home.

13. Hired Help.  Paid internships are great opportunities for younger people to gain experience, and for you to have talented assistants.  Consider contacting schools and universities in the area, or hiring a local person who has great work ethic to assist you.

14. Energy.  This is both financially and environmentally important.  Change your lighting, heating, driving and office practices to lower energy costs.  Compact fluorescent lights, setback thermostats, good tire pressure, hybrid cars, trip management, computer shut-down logic and your printing practices can all be utilized to lower your operating cost.

So, now you know how to save a bundle and keep your bottom line strong!

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